TROOP 433

TROOP COMMITTEE MEETING MINUTES

Oct 6, 2008

Note: action items are underlined

Present: Steve Wiberg, Rich Logan, Kelvin Vartti, Steve Kuehn, Wyeth Lewis, Scott Betlach, Wyeth Lewis, Steve Frost, Lee Hunt, Mike Checky, Linda Christensen, Steve Lindloff, Fred Koerschner, John Yarusso, Paul Hoff

 

PLC Report:   Jesse, Citizenship Theme

10/13:  The PLC would like the Citizenship merit badge councilors available for this meeting.

 

10/20:  The PLC requests the arc for the first ½ of the meeting at the Arc to display flag etiquette.

Patrol Elections.  The patrol elections were delayed in the spring so there was discussions if the elections should be delayed to allow the current PLC get their 6 months of leadership.   There was discussion that the leadership requirement could be fill in another position.  It was decided that the elections be kept on 10/20 with a one month overlap of leadership position.

 

10/27:  Tour the Washington county jail.    Kyle Y., Jesse and the Wolf patrol will work on the field trip.

 

11/3:  Canine demo, Joel Leggit, or Spencer C. could assist with contacts.

The PLC would like the flags done by this meeting.

 

Lee asked Jesse to announce the winter camping signup in Oct. to start the winter camping signup.

 

Minutes:

·         May and Sept. minutes were approved with minor changes.  John Y. is leading the popcorn sales.

 

 

Patrol Mentor:

Steve W. suggested that we should continue the Patrol mentor program.  Fred. K. suggested that the Mentors should get together for a meeting to see how things are going.  Scott suggested that the mentor and Patrol Leader and assistant Patrol Leader get together after a troop meeting.

 

Wyeth asked what the role of the mentor was.  Fred said the role of the mentor was to consistently advise the patrol if needed to help the patrol along.  Wyeth mentioned that the mentors should be officially trained with ScoutMaster training.  We have adults trained as ASM or Committee member.  The ASM works with the boys while the committee member evaluates the boys during the COH.  If the ASM works with the scouts they can’t sit of that scouts BOR.   Rich mentioned that there is no book signing by the mentor and it was implemented to aid with keeping the patrol moving forward.

 

Calandar:

  • Fred added the Food Shelf drive on the calendar to give the local food shelf a boost.  It was suggested that we bring this up at the next PLC.  The Pack has an 11/22 food shelf drive at Festival and we could pair up with the pack on that date.
  • Popcorn Sales ends on 11/2.
  • Pancake Breakfast moves to 11/30 with the advent fair fundraiser.  This is also a Thanksgiving weekend.  John Y. said that we should continue to be green with using real dishes.
  • Dogsled Okpik dates are reserved for one dogsled crew.
  • The Cycling merit badge my have their 25 or 50 miler ride the weekend of 10/26-27.

 

Fred asked that we continue to review the calendar before the committee meetings and bring up any issues.

 

Scott asked it we have a Nov. campout planned for 11/7.  Currently we don’t have any sites reserved and it’s likely that we can only get a tent campsite.

 

Outdoor Activities:

  • Lee will get the Porkies tour permit with Scott and Kelvin as leaders.
  • Nov 11/7:  Fred C. Anderson.  It was suggested the we rent a shelter with tenting as an option.  Lee will check the local scout camps for openings.
  • Lee will attempt to reserve otter and Gordon hall, and if we can only get one we will try to get Gordon hall because we can sleep in Gordon hall.
  • May 8, Lee will reserve a shelter at Phillippo.
  • April 17->18, OA Kinawas opener.  The troop is signed up to cook for the weekend.  This is currently the same weekend as the Troop Pancake breakfast.

Jesse will put up signup for general winter camping for all the possible options with a down payment.   

 

Tomahawk closing:

Tomahawk costs ended up with $1083 short of income vs expenses.   $284 was expected expenses for awards and leader fees.  $800 or $29/scout short.    $484 was the expense for the two scouts that attended gray wolf.

 

The troop charged $240 and we needed to be charged $270 to cover cost.   Tomahawk with late fees cost $226, we paid a $13 late fee because we signed up late.  We need to have signup dates with two different price points next year. 

 

$1724 of the Tomahawk costs came from Scout Accounts, which is different that the minutes noted last month.

 

Next January we should look at the Tomahawk rates and at the Feb. committee meeting, we should decide the costs and budget for Tomahawk.

 

$8.60 a day for food costs vs. $4 per meal charged by Tomahawk.

 

$900 of Tomahawk cost were approved at past committee meetings.  A motion was approved to have the Troop pay the additional $800 of Tomahawk costs to close out the books.

 

 

Pack/Troop interaction:

Five Webelos II with adults will camp with the fall camporee with the troop.

 

Steve K. is still looking for some Den Chiefs.

 

Steve K. has invited to the Webelos to help with the Pancake Breakfast.  Wyeth will check for Den Chief Training.

 

 

Other:

* Jamboree July 2010, Fort AP Hill in Virginia.  Cost ~$2500 to $3000 per scout for the council contingent. 

* Oct. 25, University of Scouting at Hudson High School.  Register by 10/20 to avoid the late fee.  Signups are on the web site.  Wyeth would like to have a good turnout from the troop.

* OA fall fellowship, 11/14-11/15 at Eden Prairie.

* There were issues with the announced Wreath Sales at the COH that conflicted with the pack wreath sales.  Steve K. indicated that this was taken care of when he sent an email canceling the sale.  Wyeth motioned that the troop will not be involved in wreath sales this year.  Motion passed that we won’t sale wreaths this year.

 

Ad Altare Dei  is being offered by from a Troop at St Odelia.  They could be more scouts.  Lee Hunt had the details.

 

 

Tresure Report:

~$6600 in accounts after the Tomahawk expenses have been paid, with ~$1900 in scout accounts.

 

Steve Frost has ~$40 for gas to get food for Tomahawk, and some additional for future pancake breakfast costs.

 

Steve L. suggested that a sub-committee be made for future food costs.  The Sub-Committee should create a budget and if the food cost stays within the budget the purchase is OK, otherwise if the cost goes over the cost it should go back to the sub-committee to be approved.

 

Rich asked how expenses for campout be handled for future campouts.  All money should be funneled thru the troop with the troop collecting all of the camping fees and then reimbursements for costs refunded from the troop.  The outing should also have an income/expense report that can be used in planning similar campouts in the future.  Rich motioned that all future campouts use this method.  Motion passed.

   

 

Other Topics:

After the last COH we have 9 scouts that have bags of merit badges.  Steve said that we can wait until the next COH. 

Bens eagle project was approved last Thursday.  Spencer is working on planning his project.  Steve had the Deep Star / Life meeting that went well.  Steve is an Eagle Project Coach (EPC).  The troop needs another eagle coach besides Steve and Dick.  Steve will be giving an EPC training sessions at the next Boy Scout breakout.  An Eagle project can be signed by an Scoutmaster or a EPC.  If anybody wants to be an EPC send Fred an email.